Lock Out Tag Out Software Solutions

Create Procedures

Use the Web or Mobile App to Create General or Equipment Specific Lockout Tagout procedures. Specify the Application Method, attach Photographs for each Isolation Point or Step to be used as a Visual Reference.

Audit Procedures

The system will alert managers when Lockout Tagout Procedures are due for Audit. Auditing of any Lockout Tagout procedure can be done either on the Web Portal or on the Mobile App. During the audit users can add photographs with comments and these can then be applied to the procedure as part of the Audit Results.

Execute Procedures

Use the Mobile App to execute Lockout Tagout procedures for a machine, verifying each step as it is done. Each Lockout step is recorded on the Web with date and time. The Unlock procedure is also executed on the Mobile App.

Compliance EMail Alerts

In order to help customers manage the compliance of LOTO procedures the system will automatically send Email Alerts for any procedure that is due for Audit. A Lock Out Tag Out procedure checklist should be used to ensure your company's Lock Out Tag Out program remains up-to-date and compliant with regulations.

Downtime Analysis

The system will track each time a machine is locked out and the lock out duration. Reports and Dashboards are provided that show machine downtime analysis. This information can help to decide when to replace equipment.

Dashboards Aid Compliance

The Dashboards within the system provide powerful Analytics. This includes information on Lockout Tagout History with the Date, Time and User who performed the lockout. Managers can also easily see which Procedures are Due for Audit and know the current list of Machines that are Locked Out within Facility or Area.
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Printing Procedures

Procedures can be printed and the placed at the Machine, Printed Procedures show all equipment images, each isolation point and each of the steps within the procedure.

Inspections

The Lockout Tagout Software Solution is integrated with the IMEC Inspection Software, so machines can be scheduled for Inspection and Inspections can be performed on a Mobile App. Inspection results are available on the Web App for Analysis with Corrective Actions generated for failed Inspections.

Mobile App

Use the Mobile App to execute Lockout Tagout procedures for a machine. The App works on iOS, Android and Windows 10 devices. Tablets are an excellent device and form factor for using the App.

Machine Downtime Analysis

As Machines are Locked Out for Maintenance, Cleaning or Repair the system will record the start date and time and the end date and time for the lock and unlock of the machine. This data is then used to give Machine Downtime Analysis Dashboards that give managers an insight into machine failure rates and performance.

Inventory

The system maintains an inventory of each machine and its status. Machines can be viewed by location or facility. New machines or machine types can be easily added and maintained.

Templates

Templates can be created within the system for each type of hazardous energy source, these templates specify the standard lock, unlock and test processes to be performed for each hazardous energy source. Templates reduce data entry and provide users with a fast method of creating lockout tagout procedures on a Mobile Device or Tablet.

Integration

Integration with other systems such as Maintenance Management or Asset Management Systems can be provided using an Open API. Single Sign On(SSO) is also available if required.

Multiple Procedures for Machines

Multiple Lockout Tagout procedures can be created for a single piece of equipment. These procedures can then be used by technicians when carrying out various tasks, typical examples of where multiple procedures are used would be Full Shutdown, Monthly Maintenance, End of Shift Cleaning or Repair.

Lock Out Tag Out Software Solutions Additional Features

  • There is no limit to the number of lock out tag out procedures that can be managed, using  the IMEC’s Lock Out Tag Out Software Solutions.
  • Unlimited Equipment or Machine Types means you can manage your equipment in logical groups. Machine Types give an easy way of adding New Machine Types, for example Shredders, Balers etc.
  • Procedures can be executed on the Mobile Lock out Tag out App which runs on Apple, Android or Windows 10 devices. Customers can use Rugged, Android Devices if they wish.
  • There is Nothing to Install. All customer data is stored in a Secure Cloud Service (Tier 4). Get the App from the Stores to Windows, Apple or Android devices.
  • One Lock Out Tag Out App that performs any type of Lock Out Tag Out Procedure. Users can easily and efficiently execute lockout procedures, with the status of a machine available immediately to managers.
  • The Lock Out Tag Out Software Solutions offered by IMEC can operate in any industry and is integrated with the IMEC Safety and Compliance Inspection Software. Users can perform inspections of machines using a Mobile App, with results stored in the Cloud. Any failed Inspections can create Corrective Actions for follow up. Results of these equipment inspections can be analyzed used the built in Dashboards and Reports.
  • Make Sure you are always ready for an audit. Complete History of All Lock Out Tag Out Procedures executed are stored in the system.
  • Features within IMEC’s Lock Out Tag Out Software Solutions manage and send email alerts of Reports and Dashboards to managers. The result being that they know when a procedure is due for review.
  • A Mobile Lock Out Tag Out App which can be downloaded from any of the App Stores is part of this Lockout Tagout procedure software system. The Mobile Lock out Tag out App allows lockout tagout procedures to be reviewed at each machine. Corrective Actions can be created if the procedure needs to be changed in anyway.
  • IMEC’s Lock Out Tag Out software is used by maintenance staff when performing maintenance on a machine or equipment. Energy Isolation devices and lockout tags are used to protect workers from the release of hazardous stored energy.
  • Visual Lockout Tagout Procedures showing the step by step procedure to be used to lockout and unlock each machine are printed by IMEC Lock Out Tag Out software solution and placed at each machine to protect workers and reduce injuries

How Lock Out Tag Out Software Solutions can Help with Investment Planning ?

One of the key benefits from implementing IMEC’s Lock Out Tag Out Software Solutions in your business is that it can provide analysis on the number of times a machine is not in production and the length of time that a machine is out of operation. IMEC’s Lock Out Tag Out Software Solutions provide managers with a suite of features that will give them the information they need to help them make decisions as to when they should replace equipment. The information that is available includes:

  • Number of times a piece of equipment is down.
  • The duration of downtime.
  • By Date
  • By Location or Facility

This information is provided in reports and dashboards and can be filtered many different ways.

Lock Out Tag Out Software Solutions – Payback

Lock out tag out software solutions have a great payback potential, saving time, reducing downtime and increasing worker safety. These applications can greatly reduce the amount of time planning and performing safety activities, thereby reducing the overall time to complete maintenance work. In some cases , a payback can be achieved in a single overhaul or outage.

  • Data migration costs need to be considered if moving from another system.
  • Implementation time scales, experienced lock out tag out software solutions providers can help you with the amount of time it will take to install setup a system in your company.
  • Software License Costs and Pricing Models need to be considered as some providers will want to create all procedures from scratch using their own staff and charge for this service.
  • Other costs will be internal costs of staffing a project to get the lockout tagout procedure software system up and running in your company.

Lockout Tagout Procedure Software – Some Common Benefits

The Business benefits of lockout tagout procedure software are wide ranging and automating this important process are many, they include:

  • Cutting down on Human errors, Errors can easily slip in, whether it be an incorrect tag position or an incorrect step sequence.
  • Faster and safety planning and working more efficiently.
  • Cut down on equipment downtime
  • Ability of lockout tagout software to link in with other systems, like maintenance systems saves time and cuts down on work duplication.
  • An Easy to use Mobile App for Procedure Execution and Review
  • Email Alerts to let managers know when a procedure is due for review cuts down on the work needed to manage this important task, saving time and aiding compliance.
  • Electronic sign off of lockout tagout procedures when they are created and reviewed and the recording of who, when and where the sign off took place.
  • Tracking any lockout tagout procedure changes that are needed and making sure that these are done in a timely fashion.

Lock Out Tag Out Software Solutions – What Industries Implement this Software ?

The types of industries that use IMEC’s Lock Out Tag Out Software Solutions are diverse, they include companies who are looking to manage thousands of machines and procedures down to companies who may just have a couple of hundred procedures. The IMEC Lock Out Tag Out Software can be used in any organization. In summary any organization that are seeking to manage the OSHA compliance for Lock Out Tag Out. These include:

Lock Out Tag Out Procedure Checklist

To maintain compliance with OSHA lockout tagout standard 1910.147, there is a requirement to perform annual inspections of both the procedures and employee competency in Lockout Tagout practices. Annual audits are a very important part of a Lockout Tagout Program because these audits can reveal any inconsistencies and or problems that exist.

When it comes to annual audits, this Lock Out Tag Out Procedure Checklist can be use as a guide as it covers the main steps to complete. The steps are:

  • Lockout Tagout Procedure Audit
  • Authorized employee compliance review
  • Address any deficiencies found in people, procedures, and processes
  • Address any deficiencies found in processes
  • Address any deficiencies found in procedures

If you follow these key components of this lock out tag out procedure checklist then your lock Out Tag Out Program will remain up-to-date and compliant.

Group Lockout Tagout

1. Develop a Written Group Lockout Program that covers:

  • The Procedures to be user by outside personnel or contractors
  • How is lockout managed for shift or personnel changes
  • What are the Emergency procedures for removing lockout devices
  • Assignment of responsibilities

To maintain compliance with OSHA lockout tagout standard 1910.147, there is a requirement to perform annual inspections of both the procedures and employee competency in Lockout Tagout practices. Annual audits are a very important part of a Lockout Tagout Program because these audits can reveal any inconsistencies and or problems that exist.

When it comes to annual audits, this Lock Out Tag Out Procedure Checklist can be use as a guide as it covers the main steps to complete. The steps are:

  • Lockout Tagout Procedure Audit
  • Authorized employee compliance review
  • Address any deficiencies found in people, procedures, and processes
  • Address any deficiencies found in processes
  • Address any deficiencies found in procedures

If you follow these key components of this lock out tag out procedure checklist then your lock Out Tag Out Program will remain up-to-date and compliant.

 

2. Padlocks.

  • Allocate different departments different color devices
  • Store padlocks in a group lock box.
  • Label each tag for compliance with authorized employee’s Name, Phone, Date and Time of Lockout.
  • Have separate Lock boxes for employees and outside contractors

3. Make sure information is available and accessible.

Ensure employees have the information they need to perform work safely, including labeling isolation points, implementing sign-on / sign-off forms, lock box locations, lockout tagout procedures and checklists.

4. Management of  Shift Changes

  • Use a red primary lock box for authorized employees and a separate yellow lock box for contractors
  • Label corresponding boxes and accessories for specific equipment lockout
  • Ensure the responsible persons lock is first on and last off using the primary lock point
  • Assign a shift coordinator to ensure contractor progress is tracked and equipment isn’t re-energized until the work is done
  • Provide proper training to new staff

Definitions for  Lockout Tagout

Affected employee. An employee whose job requires him/her to operate or use a machine or equipment on which servicing or maintenance is being performed under lockout or tagout. An Employee whose job requires him/her to work in an area in which such servicing or maintenance is being performed.

Authorized employee. A person who locks out or tags out machines or equipment in order to perform servicing or maintenance on that machine or equipment. An affected employee becomes an authorized employee when that employee’s duties include performing servicing or maintenance covered under this section.

Capable of being locked out. An energy isolating device is capable of being locked out if it has a hasp or other means of attachment to which, or through which, a lock can be affixed. Or it has a locking mechanism built into it. Other energy isolating devices are capable of being locked out, if lockout can be achieved without the need to dismantle, rebuild, or replace the energy isolating device or permanently alter its energy control capability.

Energized. Connected to an energy source or containing residual or stored energy.

Energy isolating device. A mechanical device that physically prevents the transmission or release of energy. A manually operated electrical circuit breaker. A disconnect switch. A manually operated switch by which the conductors of a circuit can be disconnected. In addition, no pole can be operated independently. A line valve. A block; and any similar device used to block or isolate energy. Push buttons, selector switches and other control circuit type devices are not energy isolating devices.

Energy source. Any source of electrical, mechanical, hydraulic, pneumatic, chemical, thermal, or other energy.

Hot tap. A procedure used in the repair, maintenance and services activities which involves welding on a piece of equipment (pipelines, vessels or tanks) under pressure, in order to install connections or appurtenances. It is commonly used to replace or add sections of pipeline without the interruption of service for air, gas, water, steam, and petrochemical distribution systems.

Lockout. The placement of a lockout device on an energy isolating device. This must be done in accordance with an established procedure. The placement must ensure that the energy isolating device and the equipment being controlled cannot be operated until the lockout device is removed.

Lockout device. A device that utilizes a positive means such as a lock, either key or combination type, to hold an energy isolating device in the safe position. The device must prevent the energizing of a machine or equipment. Included are blank flanges and bolted slip blinds.

Normal production operations. The utilization of a machine or equipment to perform its intended production function.

Servicing and/or maintenance. Workplace activities such as constructing, installing, setting up, adjusting, inspecting, modifying, and maintaining and/or servicing machines or equipment. These activities include lubrication, cleaning or unblocking of machines or equipment. Making adjustments or tool changes, where the employee may be exposed to the unexpected energization or startup of the equipment or release of hazardous energy.

Setting up. Any work performed to prepare a machine or equipment to perform its normal production operation.

Tagout. The placement of a tagout device on an energy isolating device. This must be done in accordance with an established procedure. This must indicate that the energy isolating device and the equipment being controlled may not be operated until the tagout device is removed.

Tagout device. A prominent warning device, such as a tag and a means of attachment, which can be securely fastened to an energy isolating device. This must be done in accordance with an established procedure. It must be clear that the energy isolating device and the equipment being controlled may not be operated until the tagout device is removed.